The Arab Horse Society

of Great Britain

Registration Guidelines 2020

‘The Society will enter into the breeding books animals of the same breed, line or cross that are eligible for entry under the Society’s breed criteria, without discrimination on account of their country of origin.’



The Arab Horse Society covering certificate and foal naming form (yellow colour) is due back to Agriculture House this year together with the payment for your foal registration as soon as possible after birth, please, so that we can send you the DNA Kit, AHS Microchip, and Foal Identification Form. Please note the DNA Kit, Microchip and ID form will not be sent before payment is received.

We will advise you when the new online registration is available.

ENTRY FOR BREEDING

Purebred Arab, Anglo Arab and Part-bred Arab stallions and Purebred or Anglo Arab mares for breeding. Please apply for a Mature Animal Identification Form from the office for your mare or stallion before you use them for breeding. It is not necessary for a vet to complete the Mature Animal Identification form. All Part-bred Arab Stallions must be licensed by either the AHS or another recognised Breed Society.

REGISTRATION

All fees anywhere stated are inclusive of 20% VAT.

1. Covering Certificate. Mare owners will have received a Covering Certificates/Foal Naming Form (yellow) at the time of service in 2019 signed by the stallion owner for their foal due to be born in 2020. This form should be completed and signed by the mare owner or authorised lessee as soon as possible after the birth of the foal and (within 6 weeks) returned to Agriculture House, together with your payment. Please note the breeders of Purebred and Anglo Arab foals must be Gold members of the Society in order to register their foal.

2. Foal Identification. A Foal Identification For, DNA kit and Arab Horse Society uniquely numbered microchip will be sent to you. The foal must be identified on the mare, have markings completed, mane/tail hair for DNA pulled and be microchipped by your Veterinary Surgeon. It is the responsibility of all breeders to ensure that their foals are microchipped to comply with DEFRA legislation.

Return the completed Foal Identification Form, DNA bag and any spare microchip bar code stickers (having kept one for your records) to Agriculture House as soon as possible. NB: It takes at least 6/8 weeks for the registration to be completed.

All foals must have a passport before 31st December in the year of birth and may not be sold without a passport except as a foal at foot with their dam. A horse may only have one passport. If a passport has been issued by another recognised breed society and the horse is also eligible for registration by the AHS, the AHS will over stamp the original passport as part of the registration process. If the accuracy of the pedigree needs checking, owners may be asked to obtain a photocopy of the Covering Certificates/Breed papers from the Passport Issuing Organisation. The AHS reserve the right to decide whether to issue a Passport or Registration Certificate or to require further parentage testing.

3. Signatures. The signatures of the registered Owners/Agents or authorised Lessee (a valid loan agreement must be lodged with the AHS) of the mare and stallion are required on the Foal Identification form.

4. Geldings. ALL male Purebred Arabian and Anglo Arabian foals will now be registered as colts and DNA typed and Parentage verified for which full fees must be paid. Breeders are reminded that it is their responsibility to comply with the law which currently states that a passport must be obtained by the 31st December in the year of birth or within 6 months, whichever is the later.

There is a gelding refund available if the foal is gelded in the year of birth or by the end of April of the following year and the identification form submitted to the office.

5. Use of Imported Semen. The Overseas Covering Certificate, correctly signed by the stallion Owner/Agent must be submitted to the office.

For Embryo Transfer please contact the office for guidance. Please note you will require an Embryo Transfer Permit for each embryo.

6. Note for mare owners. Where using a stallion that is leased, mare owners may wish to check with Agriculture House that a valid lease is lodged with the AHS and that the Covering Certificate will be signed by the registered owner or authorised lessee. In some cases a dispute may arise where the registered owner refused to sign and the foal cannot be registered despite the stud fee having been paid.

7. Anglo Arab and Part-bred Arab Foals. Where the dam (or sire) of a Part-bred foal is not registered with the Arab Horse Society breeders are reminded that they should send a photocopy of the sire/dam’s pedigree and accurate breed information with their application to allow full pedigree details to be included in the foal registration. Unlicensed stallions will be noted as such.

8. Premium Performance Scheme progeny must be registered within 12 months of birth with the AHS to benefit from free registration.

LEASING OF MARES AND STALLIONS

Sadly, each year the leasing of mares and stallions leads to disputes and in some cases welfare problems and a lot of heartache. The Arab Horse Society provides ‘Guidelines’ for leasing horses for owners to frame a suitable written agreement. Copies are available from Agriculture House. It is strongly recommended that anyone leasing a horse has a formal lease agreement drawn up, signed by both parties and witnessed. A valid lease agreement signed by both parties, must be lodged with the AHS to ensure registration of foals. Financial arrangements do not need to be disclosed.

ARTIFICIAL INSEMINATION PERMITS

If you are intending to use your stallion for Artificial Insemination you will require an AI Permit from the AHS Registration Office and the stallion will require DNA/parent verification on record. For those acting as agent for a stallion domiciled abroad, the AHS will require evidence that the stallion is in the current AI programme of the country of its registration – or the country of registration as the time of its death when post-mortem semen is used.

The following is an abridged list of some of the main points regarding AI. For the full version please see the Arab Horse Society Rules for Registration and Entry:

  • A Permit is required for the year in which the semen is collected and for each year it is used.
  • Any stallion requiring an AI Permit must be entered as breeding stock and DNA typed, according to AHS rules.
  • Colts may be collected prior to gelding, however, they must be entered as breeding stock before the semen can be used and an AI Permit must be applied for, as above.
  • If a stallion is sold or exported but frozen semen is retained, an AI Permit will be required as above and also a copy of the sales agreement allowing the use of the retained semen and confirming who is responsible for signing Covering Certificates (this needs to be the person who has retained the semen). If retained semen is sold on to a third party, the new owner of the semen should sign the Covering Certificates and the AHS must have a copy of the sales invoice for the semen confirming this.
  • If frozen semen is exported, the registration authority of the country where the stallion is domiciled and where the semen was collected is responsible for issuing Covering Certificates and for providing details of the stallion to the registry of the country in which the semen is used.
  • It is the responsibility of the stallion owner/agent to make sure that the stallion is registered in the country where he is domiciled when the semen is collected.
  • The stallion must have an AI Permit in the country where the semen is stored and it is the responsibility of the stallion owner/agent to request their registry issue a DNA profile, pedigree and owner details along with the appropriate Covering Certificate for the semen to the registry of the country in which any resulting offspring will be registered.

EMBRYO TRANSFER

If you are intending to use Embryo Transfer to produce a foal you must obtain an Embryo Transfer Permit from the AHS Registration Office. The donor mare and stallion used to produce the embryo must both be DNA typed and parentage verified and the DNA of the recipient mare must also be held by the AHS.

The following is an abridged list of the basic requirements for Embryo Transfer but a fuller account can be found in the Arab Horse Society Rules for Registration and Entry:

  • The AHS allows multiple Embryo Transfers per year, however, it is a WAHO recommendation that only one Embryo Transfer and one Natural foal per year should be permitted per mare.
  • An Embryo Transfer Permit is required for each donor mare for each year the embryos are collected.
  • The donor mare must be registered with the registration authority in the country in which she is domiciled.
  • Full details of the recipient mare should be shown on the Embryo Transfer Permit application.
  • For registration of the resulting foal the AHS requires:

An Embryo Transfer Permit for the donor mare

A signed, completed Covering Certificate

If applicable, a Foreign Covering Certificate signed by the stallion owner if the original covering was by a stallion domiciled abroad

  • The registered owner of the donor mare should be shown as the breeder.

TRANSFERS OF OWNERSHIP

When purchasing a horse please ensure that you obtain a Transfer of Ownership form signed by the last registered owner (the last owner shown on the Registration Certificate). Purchasers are advised not to pay out money until they have:

  • The Registration Certificate
  • The signed Transfer of Ownership form for the horse
  • The Passport

These documents should be sent to the Registration Office with the correct fee to allow the Transfer of Ownership to be completed. It is now law that any transfer of ownership must be completed within 30 days of purchase.

Please Note: It is ILLEGAL to sell a horse without a passport.

IMPORTS

When purchasing a horse from abroad, please check that the overseas Registry has sent the relevant WAHO export documents to the UK (PLEASE NOTE: these documents have no relation to the physical exportation of the horse but go from Registry to Registry). The Passport must accompany the horse at all times. On receipt of the WAHO Export documents the AHS Registration Office will send an Import Identification document (which must be completed by a vet), a DNA sample bag and an Invoice for the importation fees. Please return the completed Identification Form together with the passport and payment to the office. The DNA comparison MUST be verified before the horse can be registered. DEFRA regulations require all imported horses to be registered (or recorded) with the Arab Horse Society within 30 days of arrival in the UK. Imported horses must be registered with the AHS by the closing date of entries of UK shows. Please allow 6 weeks for registration to be completed.

EXPORTS

When you have sold your horse to someone in another country, please notify the office immediately and send the original Registration Certificate, a completed Transfer of Ownership form, giving the full name and full address of the new owner and the necessary fee before the horse travels. It is the responsibility of the seller to pay the export fee.

Disclaimer

The information supplied herein is believed to be correct but the accuracy thereof is not guaranteed and the company, its trustees and employees cannot accept liability for loss suffered in consequence of reliance on the information provided. Provision of this data does not obviate the need to make further appropriate enquiries and inspections.

THESE GUIDELINES MAY BE SUBJECT TO CHANGE WHEN THE UPDATED STUDBOOK/REGISTRATION PROGRAMME GOES LIVE